Upon submission, you will receive a contract to sign, if accepted.

Immediately after signing the contract, you will receive an invoice for the vendor fee. Once this fee is paid, your spot is secured, and there's nothing else you need to do. More information will be provided the week of the event.

Please give us 24-48hrs to send out any contracts or invoices. Anything sent after 8PM CST will automatically be responded to the next morning. We are working periodically throughout the day to respond as soon as possible.

Troubleshoot: Check your spam or promotions folder to see if you received an email. Emails are usually pre-scheduled.

If you have not received an email by Wednesday PLEASE LET US KNOW. This is very important as your email could be incorrect, bouncing, or not in the system.

Please send us an email at bayoucityhangouts@gmail.com if you have not received an email by Wednesday.

Eligible vendors who have attended 5 or more markets can earn a free vendor space.

Rules:

• This cannot be applied to a market that you have already paid for. It must only used for a future market.

• This cannot be used if signing up for the week of the event.
  

• This is not automatically applied, and you will need to let us know when you want to use it.

• There is a quota per market depending on the size of vendors. Redeeming this benefit is. afirst come first served.

Please email us at bayoucityhangouts@gmail.com or DM us on Instagram and Facebook @bayoucityhangouts.

Indoor / Covered Spaces: Approximately 8x4 feet. If you require more space, please choose an outdoor spot.

Outdoor Spaces: You will receive a 10 x 10 space

Please note this is not a guarantee to get that type of spot as we assign based on necessity and vendor products. Vendors are to bring their own tables and tents unless specified otherwise.

Extra fees may apply if you need over a 10×10 space.

Vendors will receive a check-in time the week of the scheduled event. We will be onsite to tell you when to breakdown

Vendor fees are non-refundable and non-transferable. However, if you notify us in advance, we may be able to offer a credit for a future market. Canceling the week of the event will result in no credit or refund. This policy is valid in case of an event cancellation as well. We cannot move you to a different market, either. Unfortunately, you will have to pay the vendor fee for that market as well.

If by chance a refund is an option, the processing and service fee cannot be returned. The current wait time for refunds can be up to 45 days, if applicable.

Most of our events are rain or shine, so they will proceed as planned in light rain. We recommend dressing appropriately and bringing any necessary items, such as umbrellas or weather-resistant displays. In the case of heavy rain or severe weather, we will communicate any changes, such as moving the event indoors (if possible) or rescheduling.

If the event is cancelled, you will receive a credit for the full amount of your vendor fee, which can be applied to a future market of your choice.

If the event is rescheduled and you are unable to attend on the new date, you will receive a credit for half of your vendor fee to use toward a future market. We will keep you informed of all decisions and updates leading up to the event.

Credits are given out on an as needed basis. If the event has already begun advertisement a full credit is no longer available.

Vendors can receive up to a 40% off credit towards their next event with us. This is determined based on the situation and the event hosts, Bayou City Hangouts.

In the case of a slow event, the hosts can decide on the credit amount to give vendors. If you leave before the hosts tell you to pack, you forfeit any potential credit due to breach of contract.

These are not guaranteed credits. All vendors recognize that vendor fees are non-refundable and non-transferable.

That is not up to us. Our numbers fluctuate but we always run ads on our events and collect RSVPs. Our numbers have been anywhere from 100-900 people. It depends on the theme and location, and is not for certain.

If you receive a contract, you have been accepted. Please note, this does not complete your process. You will need to sign the contract and pay the invoice to be put on the list.

For $65, we’ll schedule a time to experience your product or attend your event and create a high-quality promotional video just for you!

Your video will be professionally edited and shared on our social media — either before or after your event — to help maximize exposure and engagement. This feature can even include a short interview segment to highlight your story and what makes your business unique.

Looking for a more affordable option? You can also choose to have a Featured Vendor Post on our social media! Your logo will be showcased on its own post, spotlighting your business and helping you reach a wider audience directly.

No, we do not currently allow vendors to choose their spot. Please let us know of any requirements / situations that we need to consider when applying.

Food vendors are businesses that have meals, meats, or appetizers that need to be cooked or kept warm. They are not limited to:

• Burgers

• Pizza

• Egg rolls

• Mac & Cheese

• Sandwiches

Snack and baked good vendors are not food vendors. They are similar to the following, but not limited to:

• Popcorn

• Cotton Candy

• Trail Mix

• Jarred Veggies / Fruit

• Pretzels

• Breads, cookies, baked goods

We will automatically notify you, if you signed up for an event, but the location has changed. This doesn’t happen often, and we try not to change the venue unless it is absolutely necessary. Furthermore, event changes will not occur after marketing for the event has already began.

If you no longer want to attend the event at the new venue location, please respond back to the email, and we will move you to another market at no charge.

If you do not respond to the email, we will automatically assume that you are okay with the changes.

Please note: 10×10 spaces are not given to everyone who asks and are prioritized for specific vendors. If an event was outside and moved indoors, your space size will be changed because there is no way to fit 10×10 spaces indoors.

All information is released the week of the event. You can get an idea of what to bring under the event criteria.

Tables, tents, and chairs not provided unless specified.